NOTICE TO ECYD MEMBERSHIP – SPECIAL GENERAL MEETING (SGM) – 15/04/2025
ECYD apologises for any inconvenience but, due to circumstances beyond its control, the club has had to rearrange the date of its Special General Meeting. The meeting was initially planned for 15 May 2025 but will now take place on Tuesday 15 July 2025 at 7.00 p.m. and will be held online.
If you are unable to attend then please let the Secretary know at: secretary@ecyd.org.uk
John Hulme Captain
ECYD AGM 2024 Calling Notices
29 September 2029
The East Coast Yacht Division’s Annual General Meeting will be held on Saturday 9 November 2024 at Littleton Sailing Club, Littleton Lane, Shepperton, Surrey, TW17 0NF starting at 10.30 for 11.00am.
Members are invited to send Motions for consideration and Nominations for posts by 24 October 2024 on the club’s executive committee to captain@ecyd.org.uk.
The Agenda will be published on the ECYD website by 23.59 hours on 26 October 2024 and will include Motions and Nominations. Minutes of the 2023 AGM are available here.
It is intended that members unable to travel to Littleton will be able to participate by Zoom.
Jeff Herschel
Captain
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25 October 2024
The EAST COAST YACHT DIVISION of the Civil Service Sailing Association Annual General Meeting will be held on Saturday 9 November 2024 at Littleton Sailing Club, Littleton Lane, Shepperton, Surrey, TW17 0NF starting at 10.30 for 11.00am. (by permission of Littleton Sailing Club}
PROGRAMME FOR THE DAY
10:30 Tea and coffee on arrival
11:00 Captains welcome and introduction
11.15 AGM
A.G.M. AGENDA
1. Minutes Of Previous AGM of November 2023. ()
2. Matters Arising.
3. Captain’s Report.
4. Treasurer’s Report + (2023 Accounts and Independent Examiner)
5. Yacht Husband’s Report.
6. Crew Bureau Report.
7. Yacht Secretary Report.
8. Election of Officers and Committee for 2024 – 2025. (See below)
9. Confirmation of Independent Examiner for 2024.
10. Consideration of Motion
(1) In the event that a Committee (all post identified with an * on the attached list) is not elected in accordance with the ECYD Constitution. That ECYD be dissolved and its assets transferred to CSSA.
(2) A Motion to relocate Freyja to the Gibraltar area from John Hulme (attached).
11. Any Other Business.
12. (Proxy Form) (ECYD Constitution) ( Secretary’s Report)
After the AGM, there will be an open discussion on the following topics:
- Duration of Long Trip charters (7 days or some other duration)
- Proposed ECYD 2025 Location area for Long Trip
- CSSA/CSSC Policy on change of ECYD status to that of Company Limited by Guarantee (CLG).
EAST COAST YACHT DIVISION
Nominations for Committee for 2024 – 2025
| POST | NOMINEE | PROPOSER | SECONDER |
| *Captain | John Hulme | Laura Barber | Paul Dunn |
| *Treasurer | Andreas Arvanitakis | John Hulme | Laura Barber |
| *ECYD Secretary | Laura Barber | Mary Reed | Paul Dunn |
| *Yacht Secretary | Mary Reed | Laura Barber | Paul Dunn |
| *Crew Bureau Sec | Amanda Topson | John Hulme | Laura Barber |
| *Yacht Husband | Warren McDonough | John Hulme | Bob Fletcher |
| Ordinary Member | Reg Morris | John Hulme | Laura Barber |
| Ordinary Member | Bob Fletcher | John Hulme | Laura Barber |
| Ordinary Member | Andrew Furness | John Hulme | Bob Fletcher |
| Co-Opted Members1 | |||
| Webmaster | Martin Hugo | ECYD Committee | |
| ECYD Newsletter |
1 The Constitution allows for the ECYD Committee to co-opt members for special purposes.
Only Ordinary Members of ECYD (defined as members of CSSC and CSSA who have sailed on Freyja during the last 3 years or who have taken part in related activity in support of ECYD, such as maintenance) are eligible to vote at the AGM.
ECYD Members and members of CSSC/CSSA who wish to attend the ECYD AGM in person at Littleton Sailing Club (TW17 0NF) are asked to notify ECYD Secretary (secretary@ecyd.org.uk): by 6 November 2024 of their attendance.
ECYD Members and members of CSSC/CSSA who wish to attend the ECYD AGM on Zoom are asked to contact the ECYD Secretary (secretary@ecyd.org.uk) by 6 November 2024 for the Zoom code.
Members shall give to the ECYD Secretary (secretary@ecyd.org.uk) not later than 7 days (1 November 2024) before the General Meeting, notice in writing signed by them and by their seconders of amendments which they which they wish to propose to such motions.
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8 November 2024
RECONVENING THE AGM BEGUN ON 9 NOVEMBER 2024
To all members of ECYD and those who attended the ECYD AGM
As you are aware, the ECYD AGM held at Littleton Sailing Club on 9 November 2024 lasted over 4.5 hours.
ECYD, with help from LSC, had set up a reliable Zoom link so that those attending ‘virtually’ could take part.
Unfortunately, there was a power loss which caused the loss of Zoom connectivity, for which ECYD offers apologies.
It took approximately 20 minutes for the Internet connection to be re-established and for Zoom attendees to re-join the AGM. By that time, many attendees both on Zoom and in-person had left the meeting.
The numbers present at the AGM were fewer than the twenty members present required by the Constitution; accordingly, the AGM was automatically adjourned in accordance with the Constitution.
The ECYD AGM Agenda was not completed as the Motion to relocate Freyja to the Gibraltar area was not discussed or voted upon, it was not possible to conclude the AGM.
The ECYD AGM will reconvene on:
Saturday 30 November 2024 at 09.30 hours.
The reconvened ECYD AGM will be held virtually by electronic means and is open to all ECYD members.
The meeting code will be available to all who request it from treasurer@ecyd.org.uk before the meeting.
If the reconvened AGM is not quorate by 10.30 hours on 30 November, the AGM will then reconvene on Saturday 7 December at 09.30 hours. Revised information will be posted on the ECYD web-site by 01 December 2024.
John Figgures
Chair of the ECYD 2024 AGM
Please make a note of the date for the reconvened AGM. It is essential that the AGM Agenda is completed and the AGM is closed correctly.
EAST COAST YACHT DIVISION – AGM Calling Notice
The East Coast Yacht Division Annual General Meeting will be held on Saturday 18 November 2023 at Littleton Sailing Club, Littleton Lane, Shepperton, Surrey, TW17 0NF. starting at 11.30.
The Agenda will be published on the ECYD website by 23.59 hours on 4 November 2023.
The Agenda will include details of any Motions proposed together with Nominations received for posts on the club’s executive committee.
It is intended that members unable to travel to Littleton will be able to participate by Zoom.
A buffet lunch will be provided and members intending to be present in person will be asked to RSVP so that they can be catered for.