NOTICE TO ECYD MEMBERSHIP – SPECIAL GENERAL MEETING (SGM) – 15/04/2025
ECYD apologises for any inconvenience but, due to circumstances beyond its control, the club has had to rearrange the date of its Special General Meeting. The meeting was initially planned for 15 May 2025 but will now take place on Tuesday 15 July 2025 at 7.00 p.m. and will be held online.
If you are unable to attend then please let the Secretary know at: secretary@ecyd.org.uk
John Hulme Captain
8 November 2024
RECONVENING THE AGM BEGUN ON 9 NOVEMBER 2024
To all members of ECYD and those who attended the ECYD AGM
As you are aware, the ECYD AGM held at Littleton Sailing Club on 9 November 2024 lasted over 4.5 hours.
ECYD, with help from LSC, had set up a reliable Zoom link so that those attending ‘virtually’ could take part.
Unfortunately, there was a power loss which caused the loss of Zoom connectivity, for which ECYD offers apologies.
It took approximately 20 minutes for the Internet connection to be re-established and for Zoom attendees to re-join the AGM. By that time, many attendees both on Zoom and in-person had left the meeting.
The numbers present at the AGM were fewer than the twenty members present required by the Constitution; accordingly, the AGM was automatically adjourned in accordance with the Constitution.
The ECYD AGM Agenda was not completed as the Motion to relocate Freyja to the Gibraltar area was not discussed or voted upon, it was not possible to conclude the AGM.
The ECYD AGM will reconvene on:
Saturday 30 November 2024 at 09.30 hours.
The reconvened ECYD AGM will be held virtually by electronic means and is open to all ECYD members.
The meeting code will be available to all who request it from treasurer@ecyd.org.uk before the meeting.
If the reconvened AGM is not quorate by 10.30 hours on 30 November, the AGM will then reconvene on Saturday 7 December at 09.30 hours. Revised information will be posted on the ECYD web-site by 01 December 2024.
John Figgures
Chair of the ECYD 2024 AGM
Please make a note of the date for the reconvened AGM. It is essential that the AGM Agenda is completed and the AGM is closed correctly.
ECYD AGM 2024 Calling Notices
25 October 2024
The EAST COAST YACHT DIVISION of the Civil Service Sailing Association Annual General Meeting will be held on Saturday 9 November 2024 at Littleton Sailing Club, Littleton Lane, Shepperton, Surrey, TW17 0NF starting at 10.30 for 11.00am. (by permission of Littleton Sailing Club}
PROGRAMME FOR THE DAY
10:30 Tea and coffee on arrival
11:00 Captains welcome and introduction
11.15 AGM
A.G.M. AGENDA
1. Minutes Of Previous AGM of November 2023. ()
2. Matters Arising.
3. Captain’s Report.
4. Treasurer’s Report + (2023 Accounts and Independent Examiner)
5. Yacht Husband’s Report.
6. Crew Bureau Report.
7. Yacht Secretary Report.
8. Election of Officers and Committee for 2024 – 2025. (See below)
9. Confirmation of Independent Examiner for 2024.
10. Consideration of Motion
(1) In the event that a Committee (all post identified with an * on the attached list) is not elected in accordance with the ECYD Constitution. That ECYD be dissolved and its assets transferred to CSSA.
(2) A Motion to relocate Freyja to the Gibraltar area from John Hulme (attached).
11. Any Other Business.
12. (Proxy Form) (ECYD Constitution) ( Secretary’s Report)
After the AGM, there will be an open discussion on the following topics:
- Duration of Long Trip charters (7 days or some other duration)
- Proposed ECYD 2025 Location area for Long Trip
- CSSA/CSSC Policy on change of ECYD status to that of Company Limited by Guarantee (CLG).
EAST COAST YACHT DIVISION
Nominations for Committee for 2024 – 2025
| POST | NOMINEE | PROPOSER | SECONDER |
| *Captain | John Hulme | Laura Barber | Paul Dunn |
| *Treasurer | Andreas Arvanitakis | John Hulme | Laura Barber |
| *ECYD Secretary | Laura Barber | Mary Reed | Paul Dunn |
| *Yacht Secretary | Mary Reed | Laura Barber | Paul Dunn |
| *Crew Bureau Sec | Amanda Topson | John Hulme | Laura Barber |
| *Yacht Husband | Warren McDonough | John Hulme | Bob Fletcher |
| Ordinary Member | Reg Morris | John Hulme | Laura Barber |
| Ordinary Member | Bob Fletcher | John Hulme | Laura Barber |
| Ordinary Member | Andrew Furness | John Hulme | Bob Fletcher |
| Co-Opted Members1 | |||
| Webmaster | Martin Hugo | ECYD Committee | |
| ECYD Newsletter |
1 The Constitution allows for the ECYD Committee to co-opt members for special purposes.
Only Ordinary Members of ECYD (defined as members of CSSC and CSSA who have sailed on Freyja during the last 3 years or who have taken part in related activity in support of ECYD, such as maintenance) are eligible to vote at the AGM.
ECYD Members and members of CSSC/CSSA who wish to attend the ECYD AGM in person at Littleton Sailing Club (TW17 0NF) are asked to notify ECYD Secretary (secretary@ecyd.org.uk): by 6 November 2024 of their attendance.
ECYD Members and members of CSSC/CSSA who wish to attend the ECYD AGM on Zoom are asked to contact the ECYD Secretary (secretary@ecyd.org.uk) by 6 November 2024 for the Zoom code.
Members shall give to the ECYD Secretary (secretary@ecyd.org.uk) not later than 7 days (1 November 2024) before the General Meeting, notice in writing signed by them and by their seconders of amendments which they which they wish to propose to such motions.
ECYD AGM 2023 Calling Notices
CIVIL SERVICE SAILING ASSOCIATION
EAST COAST YACHT DIVISION
ANNUAL GENERAL MEETING programme
Followed by discussion on 2024 Long Trip proposals
18 November 2023 (by permission of Littleton Sailing Club}
PROGRAMME FOR THE DAY
11:00 Tea and coffee on arrival
11:30 Captains welcome and introduction
11.35 AGM
A.G.M. AGENDA
- MINUTES OF PREVIOUS AGM of November 2022
- MATTERS ARISING
- CAPTAIN’S REPORT (to follow)
- TREASURER’S REPORT + (2022 Accts and Ind Inspec)
- CONFIRMATION OF INDEPENDENT EXAMINER of ACCOUNTS
- YACHT HUSBAND’S REPORT
- CREW BUREAU REPORT
- YACHT SECRETARY REPORT
- ELECTION OF OFFICERS and COMMITTEE FOR 2023 – 2024
- PRESENTATIONS
- ANY OTHER BUSINESS
Followed by Laying-up Buffet (free)
After the AGM, the new ECYD Committee will present proposals for the programme for 2024 and invite discussion.
EAST COAST YACHT DIVISION
Nominations for Committee for 2023 – 2024 (in post from AGM – AGM 2024)
| POST | NOMINEE | NOMINATED BY | SECONDED BY |
| Captain | Jeff Herschel | John Figgures | James Allen |
| Treasurer | John Figgures | Clive Pelerin | Paul Dunn |
| Secretary | Laura Barber | Jeff Herschel | John Figgures |
| Yacht Secretary | Brian Barnes | Mary Reed | Steve McGarry |
| Yacht Husband | Stewart Newlands | Jeff Herschel | John Miller |
| Crew Bureau Secretary | James Allen | John Miller | Jeff Herschel |
| Ordinary Member | John Miller | James Allen | Martin Hugo |
| Ordinary Member | Steve McGarry | Brian Barnes | Jeff Herschel |
| Ordinary Member | Richard Maxwell | Martin Hugo | John Figgures |
| Co-opted1 | |||
| Webmaster | Martin Hugo |
1The Constitution allows for the ECYD Committee to co-opt members for special purposes.
Only Ordinary Members of ECYD (defined as members of CSSC and CSSA who have sailed on Freyja during the last 3 years or who have taken part in related activity) are eligible to vote at the AGM.
ECYD Members and members of CSSC/CSSA who wish to attend the ECYD AGM in person at Littleton Sailing Club (TW17 0NF) are asked to notify ECYD Captain (ECYDCaptain@outlook.com) by 13 November so that a sufficient buffet is provided.
ECYD Members and members of CSSC/CSSA who wish to attend the ECYD AGM on Zoom are asked to contact the ECYD Captain by 15 November (ECYDCaptain@outlook.com) for th
East Coast News – Special Edition – SGM 23 September 2023
JOHN FIGGURES – ECYD Captain
I have just returned from two weeks of sailing on Freyja from Denmark down to Rendsburg in Germany. With 3 days of winds at F7 gusting F9, we stayed safely in harbour, although Freyja had a list in excess of 10°!
Looking back through the Log Book of the Long Trip, the crews have had a good time, in spite of variable weather.
We have an excellent yacht, yet we could not fill all the available charters in the last 3 years, 2021 – South Coast (2 weeks); 2022 – Scotland and Oban (8 weeks); 2023 – the Baltic (including 3 charters totalling 27 days). We have had no interest in charters once Freyja returns from the Baltic.
Over the last 3 years, several long standing members of the ECYD Committee have retired.
The remaining members have worked hard to keep ECYD properly maintained, with planning for the various courses and charters, managing charters and sea-time, looking after our charts and publications. With no help for these tasks, many of the Committee have decided to retire. This leaves ECYD with no Yacht‑Husband, Yacht Secretary, Crew Bureau, and Secretary. We will need a complete Committee to be in place by the AGM (in November 2023) to continue operating Freyja.
ECYD has now reached a cross roads. Although we have asked for volunteers, only a few individuals have been in contact with me and have not followed up. With no volunteers coming forward, we cannot manage Freyja without a Committee.
I have been sailing with ECYD for over 20 years and am very sad that this situation has arisen.
Our Constitution provides for dissolution of ECYD; this would mean that all ECYD’s assets would be transferred to CSSA.
Your Committee has decided to hold a Special General Meeting in accordance with the ECYD Constitution to consider dissolution of the East Coast Yacht Division.
The Special General Meeting will be held at Rutland Sailing Club on Saturday 23 September 2023 at 1200hrs. The meeting will also be available on Zoom.
Members wishing to attend by Zoom should email ECYD Captain to request a meeting invitation link (captain@ecyd.org.uk).